Inventory – Creating, Moving, and EOL

• Variations
• Bulk Defining Components
• Assembling a Machine
• Machine Management List View
  • Component Popups
• Machine Details view
  • Detach and Spin Off
• Moving and Multi-Assign
• EOL (End of Life)
• Videos

Once defined you associate the components together into a Machine. Some of the components are required, and some are not. The principal, serialized components are the Chips, Boards and Cabinets, however there are additional fields available for peripherals such as Bill Acceptors, Printers, and Monitors, allowing you to defne all of the principal components in a physical unit.

You can add components to your inventory in bulk or as unique assets. Once your components are assembled into Machines, you can then assign machines to Location Entries.

Variations

Navigate to Inventory > Variations. Variations are used to define properties of your components. These need to be defined before you create a machine assembly, as they will be required to complete the process.

• Game software
• Board Types
• Cabinet Types
• Manufacturers
• Peripheral types
  • Printers
  • Bill Validators
  • Monitors

Also in this view are components that have been marked EOL (end of life). These are components that are deprecated, obsolete, or unusable, and are marked as waste.

Bulk Defining Components

In the Inventory view if you click on ‘Create’ you will see a region in the lower part of the view titled Create Components. This will allow you to copy and paste a list of components serial numbers to be registered into the system.

Example: You have a list of Boards just received from a manufacturer, and wish to register them in the system. The manufacturer sent you all of your part numbers and serials in an Excel spreadsheet. You copy the serials column inside excel, and then paste into the Create Components area. You then select which component type you are defining, and which manufacturer you use. When you have these fields populated you press save, and each component is registered to your company, ready to be assembled with other components into complete machines.

Assembling a Machine

If you need to log a complete machine into the system you can use the ‘Create Machines’ tool on the same page as the bulk tool. Enter in your key components (Ref#, Board#, and Cabinet#) serials into the fields . If these components have not been seen by the system before they will be created automatically. If it is a manufacturer that was not previously registered, you can opt to ‘Add as New’.

If you enter in the serial of a component that is already registered in the system, then the tool will assume that you are moving that component into the new machine that you are defining. It will be removed from its current machine assignment.

The Machine Management List View

As components and machines are defined in the system, your Machine Management list will grow. When a single component is defined, it’s serial number will appear in the matching column on it’s own line. When you associate two components together, then their serials will show mated on the same line. When there are three serials on the same line then the machine is rudimentarily complete.

Component popups

In the list view you can clock on a components’ serial number to view expanded details about the component.
Each components’ popup will describe any associated components, as well as associated details that have been assigned. Each component will also display a changelog allowing you to see who has changed any properties or assignment, and when.

Machine details view

When two or more components are associated a new link appears on their line –the eyeball. When you click the eye you can see all details related to that machine. All of those details can be edited in this single view. There is also a changelog here tracking the entire machine history.

At the bottom you can see all collections that this machine has been part of.

Detach and Spin off

Inside this view there are some specialized additional tools; Detach and Spin Off. Detach is used when you know that a component is no longer actually attached in the real world, and that the record needs to be updated.

Spin off is used for special service scenarios. Example: Let’s say you have a machine installed in a convenience store that needs some major repairs to the board, and possibly the chip. You power down the cabinet and extract the board and chip to be sent off.

The core of the machine is still installed in the location, but you need to track the status of the board and chip. You can Spin off the board and chip into its own new machine assembly, and assign it to your own Collector Possession. Once you receive the fixes chip and board, you can then associate it back with the original cabinet that was left on premises.

Moving & Multi-Assign

When you need to update the defined location of a machine, you can go into the complete machine details view, go into ‘Edit Mode’ by clicking the pencil in the upper right corner, and then clicking the current location in the top most region of the page and selecting a new location. In addition to this we have a tool in the Machine List view that allows you to move one or many machines at the same time.

In the left of each line of the List View you will see a grey circle. When you select that circle you will see the green check mark appear, and the machine will also populate into the Multi-assign list below the main list. As you search and sort for different machines you can build up a list of machines to all be assigned to a given location at the same time.

Once you have the machines that you desire, select the new location name and press Assign.

EOL (End of Life)

When a component in your inventory is irrevocably damaged, missing without a chance of being recovered, or just too obsolete to be useful anywhere, then it is ready to be marked as EOL (End of life). This is not for simply inactive components, this is for items that are to be recycled or destroyed.

Select the component from the List view by clicking it’s serial number. In the components popup you will see the red Deactivate/EOL button. When you click this the device will no longer be accessible in your list, and marked as destroyed. Just in case you select this by accident, you can always go to the Variations view, find your mis-marked component, and Restore.